प्रिय साथियो,
एसोसिएशन संगठन के पंजीकरण के लिए प्रयासरत
है। इस दिशा में संबंधित रजिस्ट्रार कार्यालय द्वारा एसोसिएशन से बाई लॉज और मेमोरंडम ऑफ एसोसिएशन की मांग की गई है। उल्लेखनीय है कि पूर्व एसोसिएशन से हमें केवल संविधान प्राप्त हुआ था जिसे
विगत आम सभा की बैठक में कुछ संशोधनों के उपरांत नए सिरे से पारित किया गया।
इस उद्देश्य के लिए एसोसिएशन ने अन्य संगठनों
के बाई लॉज को आधार के रूप में रखकर उनमें अपने संवर्ग के हित में कतिपय संशोधन किए
हैं। ये वास्तव में पूर्व में आम सभा द्वारा पारित हमारे संविधान के प्रावधानों का
ही विस्तार हैं। पंजीकरण की आवश्यकताओं के अुनसार बाई लॉज का भी आम सभा से अनुमोदन
अपेक्षित है। चूंकि आसन्न चुनावों के कारण कुछ समय आम सभा की बैठक संभव नहीं है इसलिए
कार्यकारिणी ने निर्णय लिया है कि इन नियमों को सभी स्टेकहोल्डर्स के अवलोकन के लिए
सार्वजनिक कर टिप्पणियां आमंत्रित कर ली जाएं। दूसरे आम सभा की बैठक में सभी लोग भाग
नहीं ले पाते हैं इसलिए बेहतर है कि सार्वजनिक मंच पर मसौदा उपलब्ध कराकर हितधारकों
की राय जान ली जाए। इसी क्रम में कार्यकारिणी की दिनांक 14 मार्च, 24 को
संपन्न असाधारण बैठक में कार्यकारिणी ने अपने स्तर पर इनका अनुमोदन कर दिया है।
आप सभी अनुवाद अधिकारी आम सभा के सदस्य हैं
और स्टेकहोल्डर्स हैं। अतएव, आप सभी से अनुरोध है कि एसोसिएशन के ब्लॉग
पर उपलब्ध संविधान के आलोक में बाई लॉज और मेमोरंडम ऑफ एसोसिएशन का अध्ययन करें और 7 दिनों के अंदर अपनी प्रतिक्रिया से,
यदि कोई हो, एसोसिएशन को ब्लॅाग पर अथवा ई मेल (csolstoa@gmail.com) के माध्यम से अवगत कराने का कष्ट करें। 7 दिनों के उपरांत इन्हें आम सभा से अनुमोदित
माना जाएगा। तत्पश्चात एसोसिएशन के पंजीकरण के कार्य को गति प्रदान की जा सकेगी। अनुमोदित संविधान तथा बाई लॉज का मसौदा आप सभी के अवलोकनार्थ प्रस्तुत हैं:
CONSTITUITION OF
CENTRAL SECRETARIAT OFFICIAL LANGUAGE SERVICE
TRANSLATION OFFICERS ASSOCIATION, NEW DELHI
1. NAME:
The Association shall be called “Central Secretariat Official language Service Translation Officers Association”.
2. HEADQUARTER:
The Headquarter of the
Association shall be at New Delhi. The address
of the President of the Association shall be the
address of the Association
or as decided by Executive Committee under intimation to General Body.
3. OBJECTIVES:
The objectives of the Association are: -
(a)
to foster espirit de corps among its members;
(b) to safeguard and promote common interests of its members
in service matters
by constitutional means;
(c)
to
collaborate with the prior approval of the Government with other service Associations on the matters
affecting the interests of the Civil Servants under the Union Government, and
(d)
to engage
in all activities conducive to the welfare of its members.
4. MEMBERSHIP:
The membership of the Association shall be open to all
Junior and Senior Translation
Officers of the Central Secretariat Official Language Service. The Association shall maintain a register of its members along
with details pertaining to their Designations and Place of Posting etc.
5. SUBSCRIPTION:
All members shall pay an yearly
subscription of Rs. 600/- as Annual subscription
(Rs. 50 per Month) and Rs. 20/- as enrollment fees (One Time). The subscription
shall be payable in advance in
January every year. The annual subscription of Rs. 600/- may be deducted from the salary of January every year by
the DDO of the respective Ministry/Dept. of the concerned
member which shall be credited to the Bank Account of the
Association. The working committee under
intimation to General Body shall be empowered to raise funds as and when necessary from members and by
such means as may be acceptable to the members.
6. OFFICIAL YEAR:
The official year shall be the Calendar
year.
7. ELECTION OF THE WORKING
COMMITTEE:
The business of the Association shall be conducted
by Working Committee consisting of one President, two
Vice - Presidents, one General Secretary, two Joint Secretaries, one Treasurer and fifteen members
elected from amongst all the eligible members of the Association at the Annual General
Body Meeting of the Association
called for the purpose. The Working Committee shall have powers to
co-opt only two members as and when necessary.
8. TENURE OF OFFICE OF THE MANAGING
COMMITTEE:
Except as otherwise provided
in these rules, the Working Committee shall
normally hold office for a period of Three Years or till such time as a new Committee is elected. Vacancies
arising during the terms of the Committee
shall be filled
by the Working Committee itself.
9. QUORUM:
The Working Committee shall
meet as and when necessary, but at least once
in three months. Two-third members of the
working committee shall form a quorum.
10. FUNCTIONS OF THE WORKING COMMITTEE:
The functions of the
Working Committee shall be:
-
a)
to consider
and take appropriate action on all matters affecting the service interests of the members of the Association whose views
the Committee may ascertain, when necessary, ether in a meeting or through a Circular addressed
to them;
b)
to arrange
for the collection of subscription
from the members to incur expenditure
in pursuance and furtherance of the objectives of the Association and to maintain proper accounts of the funds of the Association.
In doing so, the Committee may get the assistance of the Sub- Committee, the convener of which will be the Treasurer;
c)
to prepare
every year a report of the activities of the Association and a statement of audited accounts of the
Association and circulate them to all
members for consideration at the Annual General Body Meeting;
d)
a list of
members and office bearers, an up-to-date copy of the rules and an audited
statement of accounts
of the Association shall be furnished
to the Government annually through proper channel after the annual general meeting so as to reach the
Government before the 1st day of July each year.
11. GENERAL BODY MEETING:
The Annual meetings of the General
Body shall be held not later than the
31st January, each year:
a. to consider the Annual Report and Statement of Accounts of the previous
year;
b.
to elect the Auditor
for the next year;
c. to transact any other business placed on the agenda by the
Working Committee or by any member of
the Association for which due notice shall be given under these rules.
12. EXTRAORDINARY MEETING
OF THE GENERAL BODY:
An extraordinary meeting of
the General Body can be convened at any time:
-
a. if considered necessary by the Working
Committee; or
b. on receiving a written
request made by not less than two-third of the
total membership of the Association within 20 days of the receipt of
such notice
by the President/General Secretary.
Such an extraordinary meeting can be convened in
online mode too and decisions may be taken through online poll on issues by
giving at least 48 hours to cast vote on issue.
13. NOTICE FOR GENERAL BODY MEETING:
A notice of 20 days shall be
given to members for carrying any meeting of
the General Body. The notice shall also specify the date by which the members shall intimate in writing to the
General Secretary the resolutions which
they wish to be placed on the agenda for the meeting. The agenda and papers for the meeting will be
circulated to all members at least seven days before the meeting.
14. NOTICE FOR EXTRAORDINARY MEETING OF THE GENERAL BODY:
A notice of 10 days to be
counted from the date of issue of the notice
shall be given to members for any extraordinary meeting of the General Body.
15. QUORUM FOR GENERAL BODY MEETING:
The quorum for all General Body
meetings shall be one-third of the total
membership of the Association. Where a meeting of the General Body hereafter giving due notice is adjourned
for want of quorum, a quorum shall not be necessary
for the adjourned meeting.
16. AMENDMET TO RULES:
Any amendment of a substantial character
in the rules of the Association
shall be made with the previous approval of the Government and other amendment of minor importance
shall be carried out after they have
been approved at a meeting of the General Body by a majority of two- third
of the live members of the Association.
17. ELECTION OF OFFICE BEARERS:
a.
A Returning Officer shall be appointed to conduct the election:
b. The election of office bearers
at the annual meeting of the General Body shall be by show of hands
unless a majority of the members
convey their desire in writing to the General Secretary of having ballot. Where it has been decided
to conduct election
by means of ballots the
Returning Officer shall be responsible for holding election by ballots
and preserving the secrecy of the ballots.
18. FUNCTIONS OF WORKING
COMMITTEE MEMBERS:
The President
The President of the Association shall preside over all the meetings of the Association and shall cause the conduction of business of the General
Body/Working Committee. He
will look after the organizational work.
The Vice-Presidents
The Vice-Presidents,
inter-se seniority being decided by age, shall
perform all duties
& functions assigned
to the President in his absence.
General Secretary
The General Secretary
shall be the main Executive of the Association
and shall ordinarily sign all day to day correspondence and carry all business
on behalf of the Association. All communications or documents of important nature like deeds, agreements
and contracts entered into on behalf of the Association shall, however, bear the signature
of the President in addition
to that of the General
Secretary. The General
Secretary will be assisted in his work by the Joint
Secretaries.
Joint Secretaries
The Joint Secretaries,
inter-se seniority being decided by age, will
assist the General Secretary in performance of his duties and shall
perform all duties and functions
assigned to General Secretary in his absence.
The Treasurer
The Treasurer shall be
responsible for maintaining the funds of the
Association. He shall make financial transaction with prior knowledge of
the General Secretary. The
Treasurer shall cause payment of an amount not
exceeding Rs. 5000/- at a time with prior approval of the General Secretary. The Treasurer shall receive all money against signature from the
members on behalf of the
Association and shall also make payments on its behalf with prior approval of the General Secretary. Payments exceeding this amount shall be authorised by the Working
Committee.
Funds of the Association
The Funds of the Association shall
consist exclusively of subscriptions from members
and grants, if any, made by the Government and shall be applied only for the furtherance of the objectives of the Association. The funds of
the Association shall be deposited in a Bank and be operated upon under the Joint
Signature of the General Secretary and the Treasurer.
Disqualification
(a) Any member who ceases to
be a member of Central Secretariat Official
Language (Group-B posts) Service; or changes his/her
affiliation to any other Association of Translation Officers of this service.
(b) Any member found guilty
of working against the specified airs and objectives of the Association and procedure for ousting and;
(c) Any member who has
defaulted in depositing his/her contribution by the due date shall be disqualified for the membership of the Association.
Some Dont's
(a)
The Association shall not espouse
or support the cause of any individual Government servant relating to service
matters;
(b) The Association shall not maintain any political fund or lend
itself in the propagation of the views of any political party or
politician;
(c)
All representations by the Association
shall be submitted through proper
channel, and shall, as a normal practice be addressed to the Secretary
or Head of the Department of the Dept. of Official
Language, Ministry of Home Affairs, Government of India;
(d) The previous permission of the Government shall be taken before
the Association seeks affiliation
with any other union, Service Association or
Federation;
(e)
The service
Association shall cease to be affiliated to a Federation or Confederation of service Association whose
recognition under these rules is withdrawn by the Government;
(f)
The
Association shall not start or publish any periodical magazine or bulletin
without the previous
approval of the Government;
(g) The Association shall cease to publish any periodical magazine
or bulletin, if directed by the
Government to do so on the ground that the
publication thereof is prejudicial to the interests
of the Central Government, the Government of any State or any Government authority or to good relations between
Government servants and the Government or any Government Authority;
(h) The Association shall not address any communication to a foreign authority except through the Government
which shall have the right to withhold it;
(i)
The service
Association shall not do any act or assist in the doing of any act which, if done by a Government servant would contravene any of the provisions of the Central Civil
Service (Conduct) Rules, 1955; and
(j)
Communications addressed
by the Association or by any office
bearer on its behalf to the Government or a Government authority shall not contain any disrespectful or
improper or unparliamentary language.
19. DISSOLUTION:
The General Body shall decide by
two-third majority of votes in a meeting specifically
called for the purpose, for dissolution of the Association. The assets & liabilities of the
Association shall remain the responsibility of such members as were on roll prior to the passing of the Resolution
regarding dissolution of the Association.
BYE LAWS
CONSTITUTION AND RULES OF
BUSINESS OF THE CENTRAL SECRETARIAT OFFICIAL LANGUAGE SERVICE TRANSLATION
OFFICERS ASSOCIATION (CSOLSTOA)
1. NAME AND HEADQUARTERS:
The Association shall be called “The Central Secretariat Official Language
Service Translation Officers Association” (in short CSOLSTOA) and its
headquarters shall be at New Delhi. The address for communication would be as
decided by the Executive Body or the office address of the President of the
Association.
2. MEMBERSHIP: All
officers recruited to Junior Translation Officer’s Grade and promoted to Senior
Translation Officer’s Grade may opt for the membership of the CSOLSTOA on
payment of one-time Registration Fee and Annual Fee as decided from time to
time by the Executive Body for induction as primary
members. There shall be provision of Co-opted/Associate members in the
Executive Committee with or without voting rights and the Co-opted/Associate
members would be from above mentioned grades. Membership Fee and voting rights
for such Co-opted members would be decided from time to time by the Executive
Body. After due payment of one time Registration Fee and Annual Fee as decided
from time to time by the Executive Body, a list of members would be maintained
by the Treasurer. Termination of membership of any member of the CSOLSTOA with
¾ majority of Executive Body may be considered subject to condition that the
reasons are recorded in writing.
3. SUBSCRIPTION OR MEMBERSHIP FEE: Onetime
Registration fee amount would be Rs.20/- for induction as primary members of
the General Body of the CSOLSTOA and Annual Membership Fee would be Rs. 600/- (Rs.
50 / month). The amount of Registration and Annual Membership fees may vary as
decided by Executive Body from time to time.
4. TERMINATION: The Executive Body may terminate or expel any
member from the Association on the following grounds:
4.1 On death or resignation from the CSOLS or
the association, absorption in another service.
4.2 If any member works against the aims and
objects of the Association.
4.3 If any member of the CSOLSTOA
does not pay the Annual Membership Fee for any reasons, his membership would be
kept in suspended animation without voting rights for a period as decided by
the Executive Body. However, on payment of arrears and late fee, as prescribed,
the Executive Body may restore his/her right to become active member of the CSOLSTOA.
5. APPEALS: Every such expelled member shall have right to
submit an appeal to the Executive Body of the Association, and decision taken
by the Executive Body on such appeals shall be final. However, reasons of
rejection shall be communicated to the person concerned.
6. RE-ADMISSION: Any expelled/terminated member shall be re-admitted
by the Executive Body, only on payment of all pending dues up to date and on
abiding by the decision of the Executive Body, which would be final.
7. RIGHTS, PRIVILEGES AND OBLIGATIONS
OF MEMBERS:
7.1 Each member shall have one vote at every
meeting and no proxy voting shall be allowed (If agreed upon, the means of
communication for voting through e-mails may be accepted). For soliciting views
on certain issues, electronic means may be allowed in the discretion of the
Executive Body before going for voting. However, for election of the Executive
Body presence of the members for voting may be required.
7.2 All members shall have right to inspect the
book of the accounts, book containing minutes of proceedings of General Body
meetings as well as other meetings and a
list of members on any working day during business hours by giving prior notice
of three working days.
7.3 Rules
and Regulations and/or bye-laws and decisions taken in the General Body or by
the elected members of the Executive Body shall be binding on all the members.
7.4 Each
member shall strive towards betterment and improvement in the functioning of
the Association and shall not create problems with any uncivil behavior or unsavory
remarks or uncalled for provocation / communications as that would be construed
an act against the basic objectives of the Association. All the Members of the Executive
Body, being honorary and having volunteered for the betterment of the CSOLS
members, all the communications within the limitations of official etiquette
shall be acceptable. Agreement or disagreement on certain issue shall be
arrived at with the consensus of majority with the avowed objective that the
Association shall function within its limitations striving towards betterment
of the CSOLS society in holistic manner.
7.5 Without
any prejudice, the past issues i.e. prior to constitution of the Association as
well as the issues which are limited to some interest group(s) or which would
create disturbance in the functioning of the Association or which are
sub-judice, shall not be raked up by the Association. However, in furtherance
of the larger cause having a bearing on the CSOLS as a whole, such of the
issues as would be mutually agreed upon by the Executive Body could be taken up
by Association and the members shall be duty bound to render all the assistance
in a concerted manner discarding all self-centric approach.
8. QUORUM & NOTICE OF THE MEETINGS:
8.1 GENERAL BODY MEETING: There shall be a General Body of the Association
consisting of all the members who are members as on 1st January of
every year
after payment of due fees. The quorum of all
the General Body meeting shall be 1/3rd of the total membership. The
Annual Meeting of the General Body shall be held in the month of January every
year with 1/3rd quorum. No quorum shall be required in the adjourned
meeting.
A notice of 20 days shall be
given to members for carrying any meeting of the General Body. The notice shall
also specify the date by which the members shall intimate in writing to the
General Secretary the resolutions which they wish to be placed on the agenda
for the meeting. The agenda and papers for the meeting will be circulated to
all members at least seven days before the meeting.
The following business may be
transacted in these meetings:
(i)
to prepare annual programs and policies;
(ii)
to discuss and to decide all such matters and issues which are directly or
indirectly related to the affairs of the Association;
(iii)
to consider and pass Annual Report and the Statement of Accounts of the
previous calendar year of the Association;
(iv)
to appoint an auditor for conducting annual audit of the Association; and (v)
to consider any other business brought forward by the Executive Body.
An Extraordinary Meeting
of the General Body can be convened: -
a. if
considered necessary by the working committee; or
b. on
receiving a written request made by not less than 2/3rd of the total
membership of the association within 20 days of the receipt of the such notice
by the President/General Secretary.
c. Such
an extra ordinary meeting can be convened through online mode also and
decisions may be taken by circulating agenda note in advance and inviting
comments of stakeholders on the issue by giving 10 days’ time
d. In
special circumstances, when a meeting of General Body is not possible in near
future and a decision of Executive Committee requires approval of General Body
then it can be done by placing the issue before stakeholders through social
media platforms of Association esp. Whatsapp Group and Blog and comments of
stakeholders may be invited by giving at least 7 days’ time. Then after consideration
in Executive Committee on suggestions/comments received from members, if any,
decision may be treated as passed by GBM. If there is a wide difference of
opinion among members then a decision may be taken through online poll by giving
at least 48 hours to cast vote on the issue.
8.2 EXECUTIVE
BODY/ WORKING COMMITTEE:
8.2.1 The business of the CSOLSTOA shall be conducted by the Executive
Body consisting of President, Vice-President(s), General Secretary, Joint
Secretaries, and Treasurer and all the members. All the business of the Association
shall be conducted in the name of the President of the CSOLSTOA and General
Secretary would be the de facto Convener unless any other member is so
authorised by the President. The elected or nominated members may be entrusted
with the specific work by the General Secretary with the consent of the
President or the Executive Body. All the communications on behalf of the CSOLSTOA
would be signed by General Secretary and/or President or as decided by the
Executive Body.
8.2.2 The meetings of the Executive Body shall be held on need basis. However,
there should be at least one meeting in every three months’ period with 2//3rd
quorum of the elected and nominated members. The Executive Body would be
empowered to take a decision on the manner and place of the meetings to be
conducted. The on-line presence may also be acceded to as per the request and
convenience of the members. Ordinarily, following business, in addition to the specific
issues as decided, may be taken up for transaction in these meetings:
(a)
To chalk out strategies and precise action plan for execution of programmes with
a timeline;
(b)
To take necessary steps for the implementation of all the programmes and
policies drawn up by the General Body;
(c)
To approve the necessary expenditure to meet the day to day requirements of the
Association as also the emergent expenditure incurred, if any;
(d)
To take decisions on application for membership, cancellation of membership,
etc.;
(e)
To appoint Committee for disposal of any business of the Association or for
advice on any matter pertaining to the Association;
(f)
To arrange finance if required from members for certain cause;
(g)
To appoint, terminate and fix duties of any member;
(h)
To receive, to have custody of and to expand the funds of the Association and
manage the properties of the Association;
(i)
To sue and defend all legal proceedings on behalf of the Association;
(f)
To take decision on legal steps, which may appear beneficial for the smooth and
better management of the Association and its members;
(j)
To consider and take appropriate action on questions affecting the interest of
members and promoting the objectives of the Association;
(k)
To arrange for collection of subscription from members to incur expenditure in pursuance
of the objectives of the Association and to maintain proper accounts of the
funds of the Association; and
(l)
To prepare every year a Report of the activities of the Association and a
statement of audited accounts, for consideration in the Annual General Body
Meeting.
8.2.3 The following will be the strength, mode of selection and
structure of the Executive Body:
|
Sl. No.
|
Name of the Post
|
Number
|
By way of
|
|
1
|
President
|
One
|
Election
|
|
2
|
Vice President (s)
|
Two
|
Election
|
|
3
|
General Secretary
|
One
|
Election
|
|
4
|
Joint Secretary(ies)
|
Two
|
Election
|
|
5
|
Treasurer
|
One
|
Election
|
8.2.4 There shall be fifteen members nominated
from amongst all the eligible members of the Association at the Annual General
Body Meeting of the Association called for the purpose. The Executive Committee
shall have powers to co-opt only two members as and when necessary. Vacancies
arising during the terms of the Committee shall be filled by the Executive
Committee itself.
9.2.5 At the time of registration of the CSOLSTOA under the
Registration of Societies Act, 1860, the members of the Executive Body would be
inducted by unanimous choice of all the primary members or by election. The
tenure of the Executive Body so formed would be normally for a period not
beyond three years or till such time as a new Committee
is elected, whichever is
later.
9.2.6 The Executive Body may form Sub-Committee
for specific purpose(s) out of the members of the Executive Body and
associating other members of the Association on need basis from time to time.
9.2.7 All the members in the Executive Body are
volunteers and official etiquette of the Govt. hierarchy has to be maintained for
the sake of functioning and collective decision making process and follow up.
10. POWERS & DUTIES OF THE OFFICE
BEARERS: The
powers and duties delegated to the office bearers envisage that the aims and
objectives can be achieved through the various activities of the Executive Body
and the success of the Executive Body lies in the functioning as a single unit
for the aims and objectives as well as carrying out the annual programmes and
activities as charted out in the General Body. In emergent situations, some
additional duties can be entrusted to anybody by
the Executive Body. However, for the smooth functioning of the Executive Body,
the powers, duties and responsibilities of the office bearers are broadly
indicated below:
10.1 President: He/she shall
preside over all the meetings of the General Body and the Governing Body. In
case of equality of votes in any meetings, he/she shall tender his/her casting
vote. He/she supervise/monitor the work of office bearers from time to time. All
the business would be conducted in the name of the President of the CSOLSTOA and
General Secretary would be the de facto Convener for such purposes in
all matters of the Association unless any other member is so authorised by the
President.
10.2 Vice Presidents: In the absence of the
President, the senior-most Vice-President in the hierarchy in the CSOLS shall
enjoy all powers and duties which are entrusted to the President. He/she shall
also assist to the President from time to time.
10.3 General Secretary:
The General Secretary shall:
(i) convene the meetings of the Executive Body
and the General Body;
(ii)
prepare the agenda and circulate the same to the members; and
(iii)
keep minutes of the meetings of the General Body and the Executive Body.
The
General Secretary may be authorized to sign all letters on behalf of the Association
and receive all letters and communications addressed to the Association. He
will be assisted in his duties by the Joint Secretaries and other members. In
his absence the President may sign the letter or any other member so authorised
may sign and issue the communications on behalf of the CSOLSTOA.
10.4 Joint Secretaries: In the absence of the
General Secretary, the senior-most Joint Secretary in the hierarchy in the CSOLS
may be entrusted with all powers and duties which are entrusted to the General
Secretary. They would work along with the General Secretary as per the work
entrusted to them.
10.5 Treasurer: He/she shall maintain records of subscription,
gifts, grants-in-aid and donations from the members and prepare statement of
accounts of the Association, budget etc., which would be put up to Auditor and
thereafter passed by General Body. He may withdraw money from the bank account under
joint signatures of the General Secretary for the work as decided by the
Executive Body from time to time.
10.6 Co-Treasurers: They will
assist Treasure in disposing of various works entrusted to him.
11. ELECTION OF THE OFFICE BEARERS:
11.1 Only
members of the Central Secretariat Official Language Service (CSOLS) who have
been regular members of the CSOLSTOA and no dues pending for the last three
years shall be eligible for holding the posts as office bearers.
11.2 The
term for all office bearers shall be three years.
11.3 Election
of the office bearers shall be done through unanimous choice at the GBM or by
Elections.
11.4 The
members of the association who have paid annual subscription upto the year in
which elections are to be held shall constitute electorate. The Electorate list
would be considered final as on date decided by GBM held for the purpose.
11.5 In
case of election, a returning officer would be nominated by the Executive Body
and Treasurer would submit the updated list of the members as on date decided
by the GBM.
11.6 In
case of election, the office bearers shall be elected through a secret ballot.
11.7 The
elections of the new Office Bearers may normally be completed before the expiry
of the term of the office bearers in position to enable the office bearers
elected to assume office following the elections.
11.8 Vacancies
arising during the currency of the term of the team of the office bearers shall
be filled up by nomination by the Executive Body with simple majority. However,
if more than 50% of the members of the elected Executive Body resigns or leaves
the responsibility entrusted upon, there would be a fresh election of the
Executive Body. However term of such nominated office bearers should be
co-terminus with the term of other office bearers elected.
12. AIMS AND OBJECTS: The
aims and objects of the CSOLSTOA shall be as per the Memorandum of the
Association.
14. MEANS OF COMMUNICATIONS: The communication to the members of the General
Body, all electronic means of communication would be adopted, which may include
Blog Post, e-mails, SMSs etc or through social media handles of Association. There
shall be a BLOG of the Association for dissemination of information, which
would depict the developments and activities of the CSOLSTOA. Views/comments of
the members of General Body on the decisions or developments or activities/programmes
would be solicited or communicated to the
members through BLOG and social media so as to save time and energy instead of
calling of General Body meetings time and again. In place of person to person
contact, the meeting notice would be sent through Blog/Whatsapp or social media
handles from time to time. The Notices for meetings would be displayed outside
at the office of Association and outside the offices of its office bearers. It
is, therefore, always expected of all the members of the General Body to visit
the BLOG of the CSOLSTOA time to time. For large gatherings other means also could
be used, which may include posters, pamphlets etc.
15. SOURCE OF INCOME, OPERATION OF BANK
ACCOUNT and AUDIT OF ACCOUNTS:
15.1 The Funds
of the Association shall consist exclusively of subscriptions from members
and grants, if any, made by the Government and shall be applied only for the furtherance of the objectives of the Association.
15.2 The Treasurer shall
receive all money under proper receipt and make all payments including emergent
expenditure on behalf of the Association. The Treasurer will be empowered to
incur expenditure on behalf of the Association to a maximum of Rs. 5000/- (five
thousand) on each occasion/account with the prior permission of the General
Secretary.
15.3 Other
expenditure more than Rs. 5000/- shall be authorized by the Executive Body.
15.4 The
funds of the Association shall be deposited in a scheduled bank and be operated
upon under the joint signatures of the General Secretary and the Treasurer nominated
for the purpose of operating the account.
15.5 For
the purposes of the accounting, the accounting year of the Association
will be the calendar year i.e. 1st Jan to 31st December of
every year.
15.6 The
accounts of the Association shall be audited every year and the Auditor will be
appointed by the Executive Body.
15.7 The
CSOLSTOA shall not maintain any political fund or lend itself to the
propagation of the views of any political party or a member of such party.
16. ANNUAL LIST OF
EXECUTIVE BODY
(Section 4 of the Act): Once in the month of January every year a list of the
office bearers and members of the Executive Body of the Association shall be
filed as required under Section 4 of the Societies Registration Act, 1860.
17. LEGAL PROCEEDINGS (Section 6 of the Act): The Association may sue or be sued in the name of the President/General
Secretary as per provision laid down under Section 6 of the Societies
Registration Act, 1860 as applicable to the National Capital Territory of Delhi.
18. AMENDEMENT, BYE LAWS AND CLARIFICATIONS:
18.1 Any
amendment in the Memorandum of Association or Rules will be carried out in accordance
with the procedure laid down under Section 12 and 12A of the Societies Registration
Act, 1860.
18.2 The
Executive Body shall have full rights and powers to make further bye laws,
guidelines, instructions etc. for specific purposes.
18.3 The
Executive Body shall have full rights and powers in interpreting the provisions
of this Constitution. It shall have full powers also to frame by-laws wherever
necessary in consistent with the provisions of this Constitution setting down
detailed procedures under each Articles of the Constitution. However, the
changes in the bye laws etc. would be intimated to the members from time to
time. The members would have right to oppose the changes within a period of one
month from the date of receipt of the e-mail/display on Association’s official
Blog.
18.4 No amendment to the Constitution shall be made
unless it has been approved by the General Body by a majority of 2/3rd
of the members present in the General Body meeting.
19. DISSOLUTION AND ADJUSTMENT OF AFFAIRS
(Section 13 & 14 of the Act): If
upon the winding up or dissolution of the Association, the remains, after
satisfaction of all its debts and liabilities, any property what so ever, the
same shall not be paid to or distributed among the members of the Association,
but shall be given or transferred to some other institution or institutions
having objects similar in the objects of the Association. The provisions of Sections
13 and 14 of the Societies Registration Act 1860 shall so far as applicable
would be complied with.
20. APPLICATION OF THE ACT: All
the provisions under all the Sections of the Societies Registration Act, 1860
will be applicable to the National Capital Territory of Delhi.
21. ESSENTIAL CERTIFICATE:
It is certified that this is the correct and true copy of the Constitution,
Rules and Regulations of the instant Association.
Treasurer
|
|
General
Secretary
|
President
MEMORANDUM OF ASSOCIATION
1. The name of the
Association is "The Central Secretariat Official Language Service
Translation Officers Association" in short CSOLSTOA.
2. The Registered
Office of the Association will be situated in the city of New Delhi. The
address for communication would as decided by the Executive Body or the office
address of the President of the Association.
3. The aims and objects
for which the Association is established are:
I. To work for the
benefit, welfare and development of the Members of the CSOLS and for Social,
Cultural and Professional development of the members of the service with
the following main targets:
(a) to promote unity and foster fraternity among all the members
of the CSOLS;
(b) to promote the rightful causes and safeguard legitimate interests
of the members in Service through the procedure laid down in the rules and
regulations, made by the Government from time to time;
(c) to co-operate
with Government in promoting measures related to official language and
increasing the efficiency in the services with the sole objective of serving
the country;
(d) to coordinate
with all Service Associations on all matters affecting the interests of Civil
servants under the Union of India;
(e) to organize seminars, lectures, discussions and study groups
with a view to explore the possibilities of simplification and rationalization
of promoting the official languages and other matters of common interest;
(f) to promote the welfare of the members, both in office and
outside; and
(g) to maintain cordial relations with the members of other
services as far as mutual interests are concerned.
II. To carry on activities for the
extension of knowledge in the fields of translation, linguistics,
implementation of official language and other allied subject.
III. Generally, to do
all acts and undertake all activities necessary, conducive, incidental or
ancillary to attain the above-mentioned objects.
IV. To make sincere
efforts as decided from time to time by the Executive Body:
a) To co-operate and maintain constructive liaison with organizations
interested or working in the field of translation, linguistics and
implementation of official language.
b) To submit views or make representation before Government or other
authorities, committees, commissions or other bodies on any subject affecting
the interest of the members.
c)
To exchange
useful knowledge regarding experience, functions, duties and responsibilities
of the officers of the Association.
d)
To arrange
lectures, conference, social functions and such other opportunities for
interaction among the members either independently or jointly with any other
body or bodies.
e)
To promote
among the members of the Association a spirit of fellow feeling and to develop
mutual association by organizing meetings, cultural programmes and other
activities conducive to the attainment of this objective.
f)
To publish
a journal on the subjects relating to Translation Officers, translation, implementation
of official language and publish any circulars, periodical, books, leaflet and
to prepare, print and publish and distribute such journals, books and other
publications.
g) To negotiate and enter into any arrangement with other
professional bodies, government, municipal or local authority that may deem
conducive to all or any of the objects of the Association.
h)
To appoint
or employ person or persons that may be required for the purposes of carrying
out the objects and functions of the Association and to pay them or to other person’s
salaries, wages, gratuities, provident funds, pensions, commission, fees and
such other emoluments.
i) To create such classes of members such as patrons, affiliated
members, Honorary Members, ordinary members as may be considered necessary to
promote the above objects.
j) To accept grants, donations, contributions or subscription from
the Member, Governments and others as the case may be, for promotion of the
objects of the Association.
k) To contribute, donate and give aid, pecuniary or otherwise to
any person, association, body and/or movement having objects similar to those
of the Association.
l) To sell, assign, mortgage, lease, exchange and Otherwise transfer
or dispose off, any property movable or immovable of the Association as may be
necessary or convenient for the working of the Association.
m) To borrow and raise loan from recognized financial institutions
and secure its repayment in such a manner as the Association shall deem proper
or convenient for furtherance of the above objects.
n) To prepare and maintain accounts and other relevant records and
annual statement of accounts including income and expenditure account and
balance sheet of the Association.
o) To do all such other things as may be necessary for or incidental
or conducive to the aims and objects of the Association or allied thereto.
p) To spread awareness among its members about the health safety
measures, prevention of disease/epidemic etc.
4. The aims, objects
and activities of the Association shall extend to the whole of India.
5. The income and
property of the Association when so ever derived shall be applied solely towards
the promotion of the Association’s asset within the meaning of the Memorandum
of Association. Nothing herein contained shall prevent the payment in good
faith of remuneration to any officers or servants of the Association or to any
member thereof or other person in return for any service actually rendered to
the Association or the payment of interest on money borrowed from any member of
the Association or payments made for subsidizing the expenses incurred in
respect of giving benefit to the members to carry out the objects thereof.
6. This Association is being
registered under the Societies Registration Act (XXT of 1860) with the main
object of continuing various activities with the aims and objects of the
Association. At the Meeting of the CSOLSTA officers of the "Existing
Association" held near the North Block, New Delhi in on 22nd
August, 2022 and it has been resolved to held fresh elections and form a new
body Association and to get it registered under the Societies Registration Act,
1860 and it has also been resolved that after formation of new body of this
Association, all the assets and liabilities of the existing Association shall
stand transferred to and shall become the assets and liabilities of this
Association without any further act or deed. Accordingly, this Association
after elections held on 12Th Oct, 2022, acquired all the Assets and
liabilities of the existing association. Later on with approval of General Body
this Association renamed itself as CENTRAL SECRETARIAT OFFICIAL LANGUAGE
SERIVCE TRANSLATION OFFICERS ASSOCIATION on 24TH Feb, 2023. All Sr. and Jr. Translation Officers, who
were member of old Association (after payment of the one time Registration fee)
became members of CSOLSTOA and later on new members were also included on
payment of one time registration fee.
And their records viz. their names, designations, Ministry(ies) and
Department(s) and contact details etc. would be listed and maintained as
members of this Association on year to year basis.
7. Some of the members
of the Executive Body have been elected through an election held on 17 Oct,
2022 in accordance with the Constitution and Rules of Business of this
Association (namely CSOLSTOA) and other posts of members of Executive Body have
been filled by nomination from amongst the members of Association (namely
CSOLSTOA). The name, address and
occupations of the members of the Executive Body in accordance with the
Constitution and Rules of Business of the Association, the management of its
affairs is entrusted, are as follows: as on …03.2024 (date of the adopted
Memorandum of Association).
|
Sl. No.
|
Full Name (S/Shri/Smt./Ms)
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Designation in the Executive
Body
|
Present Occupation
|
|
1
|
Saurabh Arya (at present STO in Ministry of Steel)
|
President
|
Govt. Servant
|
|
2
|
Vishakha Bisht (at present STO in DGHS)
|
Vice-President
|
”
|
|
3
|
Vimal Singh (at present JTO in Ministry of Information and
Broadcasting)
|
Vice-President
|
”
|
|
4
|
Sunil Kumar Chaurasia (at present STO in, Ministry of Home
Affairs)
|
General Secretary
|
”
|
|
5
|
Atul Kumar Tiwari (at present STO in NSCS)
|
Joint Secretary
|
”
|
|
6
|
Shubham Ramawat (at present JTO in Ministry of Commerce)
|
Joint Secretary
|
”
|
|
7
|
Prem Chand Singh Yadav (at present STO in Office of Registrar
General & Census Commissioner of India)
|
Treasurer
|
”
|
8. We the CSOLSTOA
Officers whose names and addresses are given below, having associated ourselves
for the purpose described in this Memorandum of Association do hereby subscribe
our names to this Memorandum of Association and set our several and respective
hands, hereunto and are desirous of being formed into an Association under the
Societies Registration Act (XXT of 1860) at New Delhi:
|
Sl. No.
|
Full Name
|
Office Address
|
Residential Address
|
Occupation
|
Signatures
|
|
1
|
Saurabh Arya (at present
STO in Ministry of Steel)
|
Room no. 66, Ministry of Steel, Udyog Bhavan, New Delhi-110011
|
J-2, Gali No. 8, Pandav Nagar, New Delhi-92
|
Govt. Servant
|
|
|
2
|
Vishakha Bisht (at present
STO in DGHS)
|
Room No.741-A, DGHS, Nirman Bhavan, New Delhi-110001
|
C/o Rohit Bisht, S-95, Apex Royal
Castle, Nyay Khand-1, Indirapuram Gaziabad, Utter Pradesh- 201014
|
”
|
|
|
3
|
Vimal Singh (at present
JTO in Ministry of Information and Broadcasting)
|
Room No.116-A, 1st floor, A wing, Ministry of
Information and Broadcasting, Shastri Bhavan, New Delhi-110001
|
S/o Gajendra Singh, Qtr
NO. 210, Type-SK, Minto Road Hostel (Old),
Delhi-110002
|
”
|
|
|
4
|
Sunil Kumar Chaurasia (at
present STO in Home minister’s Office, Ministry of Home Affairs)
|
Room No.203, Home Minister’s Office, North Block, New
Delhi-110001
|
B-1606,
Apex Golf Avenue, Greater Noida West, Greater Noida, Gautam Buddh Nagar,
Uttar Pradesh- 201306
|
”
|
|
|
5
|
Atul Kumar Tiwari (at
present STO in NSCS)
|
Sardar Patel Bhawan, New Delhi-01
|
Godavari 22, Schedule A, President Estate,
Delhi-110004
|
”
|
|
|
6
|
Shubham Ramawat (at present
JTO in Ministry of Commerce)
|
Room No. 20,
OL Division, Ministry of Commerce, New Delhi-01
|
S/o Ramswaroop Ramawat,
812, 8th Floor, Type- Sk, Minto Road Hostel, Delhi-110002
|
”
|
|
|
7
|
Prem Chand Singh Yadav (at
present STO in Office of Registrar General & Census Commissioner of
India)
|
Hindi Division, Office of Registrar General & Census
Commissioner of India, Ministry of Home Affairs, Sewa Bhavan, R. K. Puram,
Sec-1, New Delhi
|
E-75, Moti Bagh 1, South West Delhi,
Delhi- 110021
|
”
|
|
The Signatures of the above mentioned office bearers are
authenticated by
Treasurer
|
|
General Secretary
|
President
